AMS - Messaging
Follow the steps below to change groups or create a personal group in the Athlete Management System
Groups
Grouping allows for users to be classed together for data entry, viewing data, reporting and planning purposes. Users can be grouped, for example, by sporting discipline, class, year, age, gender, or team. The names, members and properties of the groups that are used on AMS are determined by a site administrator or, to a limited extent, a group administrator (with the exception of personal groups) according to organisational requirements.
The group environment that you are currently part of determines how you can use AMS. This is because you can only view or edit data relating to yourself (if you are a member of the current group) or members of the current group (if you are a professional user), although it is possible to be both a member and have professional user access to the same group. You cannot view or edit information about anything outside of the group environment you are currently operating within. To do so, you must navigate to a different group.
If you are a professional user, you will have access to groups of athletes without necessarily being a member of these groups. This means that you can edit and view information about users within that group. It is also possible to enter data for a group of users at the same time. For example, if all users in a group need to have the same data about them updated, you can do this in group data entry mode. Any subgroups will also be accessible if you have access to their parent group.
HOW TO: CHANGE GROUPS
1. There are three different ways to change groups from the AMS home screen. Click on the different tabs below for examples of each.
CURRENT GROUP LIST LINK
Locate the name of the current group environment you are operating within at the right-hand side of the navigation bar at the top of the page
GROUPS BUTTON
Locate and click the Groups button on your home page
GROUPS TAB
Locate and click the Groups tab at the top of your home page
2. Select the name of the group you want to use
3. Click the Preview or Load button
THAT'S IT!!
Personal Groups
As a professional user, you are likely to have access to groups of users which are structured and populated by a site administrator (or a group administrator). If you are not an administrator, you do not have any ability to create groups, because this grouping applies across the entire site and to all users and allowing many people to do this would quickly create an unnecessarily complex group structure. However, with the personal groups tool a professional user can construct their own groups. Personal groups only act as groups for your personal purposes, such as data entry, reporting, messaging and planning, and are not visible to anyone except yourself.
Personal groups are most suitable for dynamic situations where a group’s members change often. Temporary groupings are not particularly useful from an administrative perspective but can be appropriate for those with coach access. For example, a coach may build a personal group for athletes he is working with on a short-term basis. The coach would want to enter group data and run saved reports about the group despite its changing members, so he needs to be able to manage the members without deleting the group and creating a new one every time an athlete joins or leaves his care. The personal groups tool allows the coach to do this.
A professional user’s personal groups are only accessible by that user. If the creator of a personal group wants to send a report, for example, about the group, then the creator would have to have permission to send the report and the recipient would have to (1) have permission to access the users in the group and (2) have permission to view the event form that the report relates to. The recipient could then choose to create their own personal group made up of the users in the report.
HOW TO: CREATE A PERSONAL GROUP
PERSONAL GROUPS LINK
1. If a site administrator has enabled this functionality, in the top right-hand corner of the page there will be a link called Personal Groups
2. Click the Personal Groups link
3. At the top of the page click on Create new Personal Group
4. Enter a name for this personal group, remembering that personal groups are only visible to yourself
5. Use the search tool or the tick boxes to pick which members of the group you are accessing will become part of this personal group
6. Click the Save button, which will return to you the Personal Groups tool page
7. This personal group can now be used when entering data, reporting, messaging or planning in this group environment
REPORTS TOOL OPTION
1. Navigate to the reports tool via its home page button or its tab, if visible
2. In the Select Data To View box, click the link displaying the number of users selected (this defaults to entire current group)
3. Use the search tool or the tick boxes to pick which members of the group you are accessing will become part of this personal group
4. Select Save selection as a new group?
5. Enter a name for this personal group, remembering that personal groups are only visible to yourself
6. Click the button showing the number of users selected, which will return to you the reports tool page with your new personal group selected
7. This personal group can now be used when entering data, reporting, messaging or planning in this group environment
MESSAGING OPTION
1. Navigate to your AMS inbox
2. Select the option to create a New Message
System Messaging
A system message is set up by an administrator to display on the user’s home page. These are typically short messages used for major announcements or encouragement, although AMS has the capacity to include videos, images and other media in a system message. The visibility of a particular system message is determined by the administrator.
How To: Create A New System Message
A system message can be created using the system messages module and set up to display on users’ home pages. These are typically short messages used for major announcements or encouragement, although AMS has the capacity to include videos, images and other media in a system message. The visibility of a particular system message can be specified by applying it to people, roles, groups or a combination of these.
STEP 1 - LOGIN
Login to AMS
Head to your nearest computer or laptop. Click here to access the AIS Athlete Management System.
Using a web browser. Ideally on a computer, or a tablet. You can use your phone but it is a little harder to see what is going on.
STEP 2 - SYSTEM MESSAGES
- Select the system messages module
- Select Create New System Message from the Options drop-down at the top of the page
- Name the system message using the Title field
- Compose the system message in the Body field
- Set Auto Open to the most suitable setting
- Click Save
- Enter the people, roles or groups (or a combination) that the system message should be displayed for
- Click Save
STEP 3
1. Navigate to your AMS inbox
2. Select the option to create a New Message
3. Click the link displaying the number of users selected to Send Message To
4. Use the search tool or the tick boxes to pick which members of the group you are messaging will become part of this personal group
5. Select Save selection as a new group?
6. Enter a name for this personal group, remembering that personal groups are only visible to yourself
7. Click the button showing the number of users selected, which will return to you the new message page with your new personal group selected
8. This personal group can now be used when entering data, reporting, messaging or planning in this group environment