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How To Enter Data

AMS Team
  • Updated

The vast majority of data entered onto AMS is entered into what is termed "Event Forms"; these are used tot collect and store chronological data to analyse trends over time. These forms contain a range of field types; some require a numeric response, others may require a sentence or paragraph response.

In some cases, it may be mandatory for a value to be entered into a specific field before the record can be saved. This configuration is usually done to maintain the integrity of the data and ensure that necessary information is collected. If there are any required fields in the form, they will appear in red text and a warning message will be displayed at the bottom of the form until they are complete.

You may also find that some fields already have a response filled out. These fields may have been configured to automatically use the last value that you entered or to populate with a default value, but you can still change these values.

There are a couple of methods of entering data onto AMS with the most suitable method depending upon your role (athlete vs coach) and the type of data that you are entering.

 

ENTERING DATA ON MOBILE APP (ATHLETES & COACHES)

You can select a form from several places:

  • The Favorite event forms widget on your customised home screen

  • The Add data tab

  • The + icon in the activity tab

A screenshot of the Smartabase app home screen for an example athlete. A screenshot of the event form selection screen on the Smartabase app. A screenshot of the Recent Activity tab on the Smartabase app.

You will then be given a list of forms that you have access to for which you can enter data - select the appropriate form.

Once the form has loaded, fill in the fields as appropriate and remember to click "Save" once complete.

 

ENTERING DATA FOR ATHLETE ON DESKTOP

If you have favourite events set up then you can access key forms through here. Otherwise you can access your list of available forms by clicking on "Enter Data" that typically falls under the "Data Entry" tab at the top of your page.

You will then be prompted to select a user to enter data against:

A screenshot example showing how status indicators appear during the athlete selection phase of data entry.

You will then be presented with a list of forms that are available for your account:

A screenshot of the form selection page on Smartabase Online using the modern interface.

Once the form has loaded, fill in the fields as appropriate and remember to click "Save" once complete.

A screenshot of a blank event form on Smartabase Online.

 

ENTERING DATA FOR GROUP ON DESKTOP

Group entry is a means of entering data into a form for multiple users at the same time. The data entry page will be displayed as a table with the selected athletes listed in the first column and the event form fields appearing as separate columns.

Things to note when entering data for group:

  • ATHLETE SELECTION - when presented with the option to select athletes to enter data against, select only athletes for which you actually want to enter data otherwise empty records will be created for those who do not have data entered.
  • FILL DOWN - like Excel, you can fill down entries from a single cell or a complete row. Simply click the "FILL DOWN" button from the entry pop up and you will be presented with the following pop down. You can select the "Copy entire rows" tick box to copy the entire row for all athletes or a sub-set of the athletes list (e.g. rows 3-4). You can even a number of rows to repeat themselves, for instance you can repeat rows 1-2 to rows 3-8 and have the sequence repeat itself.

 

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